The Butterfly Ball has grown so much in the last five years and this year we surpassed many goals with the event.
We strive to create a fun adult prom experience to not only provide a unique event for people to enjoy but to avoid the same sit-down gala experience most of us are tired of. The Butterfly Ball incorporates many things Olivia loved including butterflies and getting dressed up.
This event has exploded in growth and with that comes a whole team working behind the scenes to make the night run without a hitch. We start planning months in advance and love to include our constituents with deciding the theme (be on the lookout for 2023 theme voting next week)! Our board of directors plays a key role in helping plan and orchestrate this event.
This post would be miles long if I talked about every aspect of the planning process so to condense it down, I’ll share a sneak peek behind the scenes of setting up for the event on the day of Butterfly Ball.
The day starts before the sun even rises. OCF staff, board members and volunteers load up three trailers with all the auction items and wine for the wine pull. We arrive at the Events Center at 8AM to begin unloading trailers and divide and concur the set up.
This year we were very fortunate to have Sabrina Spears with Sabrina Spears Events helping with decor. She showed up with a U-Haul full of balloon decorations! Nate’s Flowers also arrive early in the day to drop off their amazing floral arrangements they donate for the event.
Tables are set up first so we can designate VIP tables and make sure they have all their extra goodies. Floral arrangements and gifts are added to the tables.
Next, we have our volunteers split up to set up these stations: the silent auction tables, wine pull tables, plinko and butterfly drop. We also set up all signage and hang sponsor banners.
The Silent Auction Tables have to be set up to allow for over 100 packages to be displayed. Some of these included physical items and other included single sheets describing the services offered. We have a digital auction platform we use to bid on so each of these packages has to be added and photographed for the system to operate properly.
We were very excited to introduce plinko this year! We had some amazing packages donated to offer and prizes for the plinko game.
After we complete set up, we all take a few hours to rest up and dress up before the big event starts! It truly is a whole team effort, and we are so grateful for everyone’s dedication to making this event something special.
Remember, if you haven't checked them out yet- the 2022 Butterfly Ball Prom Photos are available for download on our website and you can get a free print at Wyoming Camera Outfitters!
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